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Assistant Director, HRL/Assignments and Occupancy Management

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

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Please see Special Instructions for more details.

Please attach the following 2 (PDF) documents to your online Employment Application: (#1) Cover letter and (#2) Resume which should include the names and contact information of three professional references.

Posting Details

Position Information

Posting Number SF00498
Job Title Assistant Director, HRL/Assignments and Occupancy Management
Position Number 107327
FTE 1.00
FLSA Exempt
Position Type Professional Staff
Union PSA/NEA - Professional Staff Assoc
Pay Grade Level 12
Pay Grade Range $61,506 - $77,625
Status Calendar Year, Full-time, Permanent

Department Information

Department HRL Residential EducationNorth
Contact(s)

Gail Henriques
Faculty/Non-Classified Professional Staff Recruitment
Office of Human Resources
URI


(Please note: Applications must be submitted online only at: https://jobs.uri.edu)

Contact Phone/Extension
Contact Email
Physical Demands
Campus Location Kingston
Grant Funded
Extension Contingency Notes
Duties and Responsibilities

APPLICATION DEADLINE: This is an open until filled search. First consideration will be given to applications received by
September 15, 2017. Second consideration may be given to applications received by September 29, 2017. Applications received subsequent to second consideration date (September 29, 2017) may not be given full consideration.
_________________________________________

BASIC FUNCTION:

Serve as chief administrative officer for assignments and occupancy management for the university’s housing program. Remain informed of trends in higher education and college student housing to inform policies and business practices. The position supervises full-time staff and student staff and includes departmental central office responsibilities. Assigned duties will require some evening and weekend work as business cycle dictates.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Create occupancy management plan for university, including forecasting trends, occupancy changes, overflow, early arrival housing and summer assignments.

Manage and present standard reporting to university stakeholders including key performance indictor metrics, comparative analysis and historical trends.

Manage the housing assignments and contracting processes for the residence halls and apartments including undergraduate and graduate students.

Oversee projections of capacity and occupancy counts as well as resulting room revenue in support of budget processes. Manage direct budget expense base.

Liaison with conferencing staff to assist in coordinating use of the residence halls for summer operations with future potential for assignment oversight.

Liaison with Enrollment Management staff.

Represent the department on assignments-related issues to campus partners and constituents, including theme housing, living-learning communities, special accommodations, and special programs.

Develop, manage, and communicate housing assignment policies and procedures.

Work alongside residence hall staff and customer service staff in the resolution of issues that arise due to roommate assignments.

Manage annual process for updating the housing contract and related policies and procedures.

Oversee housing applications for incoming students and room registration process for returning students.

Supervise staff. Perform evaluation reviews.

Recommend strategies to maximize revenue generation and align occupancy strategies with university enrollment goals and student academic success.

Assist in the development and publication of marketing and communication mediums related to housing for students, including current and prospective students.

Conduct presentations, meetings, and trainings as requested.

Assess and track off-campus housing market and student housing trends.

Create a welcome, responsive and inclusive environment for customers.

Consult with IT staff on upgrades, interface management, and work order submission for modifications and specification needs.

Collaborate with IT and central office staff regarding financial oversight including billing and reconcilement processes.

Serve as the non-technical coordinator of solutions supporting the application and assignment processes and student portals. Self-direct complex projects and systems.

OTHER DUTIES AND RESPONSIBILITIES:

Serve on university, division, and department committees as needed.

Participate in position searches as requested.

Must be able to work some evenings and weekends on a periodic basis as business needs require. (This is a 12-month, live-out position.)

LICENSES, TOOLS AND EQUIPMENT:

Personal computers, printers, word processing, database management, spreadsheet software.

Required Qualifications

REQUIRED:

1. Master’s degree in student affairs, higher education, business, or related field.

2. Minimum three years of post-masters, full-time professional experience in the area of occupancy management.

3. Demonstrated supervisory experience in residential life.

4. Demonstrated strong interpersonal and verbal communication skills.

5. Demonstrated proficiency in written communication skills.

6. Demonstrated ability to work as part of a team.

7. Demonstrated experience with computer software and systems.

8. Demonstrated experience with occupancy management and enterprise resource planning (ERP) systems.

9. Demonstrated ability to work with diverse groups/populations.

Preferred Qualifications

PREFERRED:

1. Minimum five years of experience in assignments and occupancy management housing work.

2. Demonstrated experience with The Housing Director (THD) system.

3. Demonstrated familiarity with business analytics and data management.


ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES

Environmental Conditions

This position is not substantially exposed to adverse environmental conditions.

Posting Date 08/30/2017
Closing Date
Special Instructions to Applicants

Please attach the following 2 (PDF) documents to your online Employment Application: (#1) Cover letter and (#2) Resume which should include the names and contact information of three professional references.

Quicklink for Posting http://jobs.uri.edu/postings/2697

Applicant Documents

Required Documents
  1. Cover Letter/Letter of Application
  2. Resume
Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a Master's degree in student affairs, higher education, business, or related field?
    • Yes
    • No
  2. * Do you have a minimum three years of post-masters, full-time professional experience in the area of occupancy management?
    • Yes
    • No
  3. * Do you have demonstrated supervisory experience in residential life?
    • Yes
    • No
  4. * Do you have demonstrated strong interpersonal and verbal communication skills?
    • Yes
    • No
  5. * Do you have demonstrated proficiency in written communication skills?
    • Yes
    • No
  6. * Do you have demonstrated ability to work as part of a team?
    • Yes
    • No
  7. * Do you have demonstrated experience with computer software and systems?
    • Yes
    • No
  8. * Do you have demonstrated experience with occupancy management and enterprise resource planning (ERP) systems?
    • Yes
    • No
  9. * Do you have demonstrated ability to work with diverse groups/populations?
    • Yes
    • No
  10. How did you hear about this employment opportunity?
    • Public Job Posting
    • Internal Job Posting
    • Agency Referral
    • Advertisement/Publication
    • Personal Referral
    • Website
    • Other