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Associate Director, Athletics/Business & Personnel

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

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Please see Special Instructions for more details.

Please attach the following 2 (PDF) documents to your online Employment Application: (1) Cover letter and (2) Resume which should include the names and contact information of three professional references.

Posting Details

Position Information

Posting Number SF00513
Job Title Associate Director, Athletics/Business & Personnel
Position Number 107352
FTE 1.00
FLSA Exempt
Position Type Professional Staff
Union Non-Union Non-Classified Staff
Pay Grade Level 14
Pay Grade Range $75,000 - $95,000 (Anticipated salary hiring range)
Status Calendar Year, Full-time, Permanent

Department Information

Department Athletics Administration
Contact(s)

Gail Henriques
Faculty/Non-Classified Professional Staff Recruitment
Office of Human Resources
URI
___________________________________________

(Please note: Applications must be submitted directly online only at: https://jobs.uri.edu)

Contact Phone/Extension
Contact Email
Physical Demands
Campus Location Kingston
Grant Funded
Extension Contingency Notes
Duties and Responsibilities

APPLICATION DEADLINE: The search will remain open until the position has been filled. First consideration will be given to applications received by November 10, 2017. Second consideration will be given to applications received by November 27, 2017. Applications received subsequent to the second consideration date (November 27, 2017) may not be given full consideration.


BASIC FUNCTION:

Responsible for the fiscal planning, budgeting and monitoring for the entire Athletics Department, including managing the fiscal controls and business operations. Provide fiscal oversight for the ticket office and manages and supervise the equipment room operations. Serve as financial and human resources liaison for the Athletic Department to appropriate University departments and external organizations.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Develop and implement the long- and short-term fiscal plans for discussion with the Athletic Director and staff. Forecast, prepare and monitor budgets to support plans. Develop monitoring tools and reports, and install controls.

Responsible for the management and operational performance of the Athletic Business Office, including: Compliance and adherence to State, University, and NCAA policy and procedures; Management of purchasing, accounts payable and receivables administered in the Athletic Department; Management of revenues and impress funds; Monitoring of travel policy against performance; Payroll records and distribution.

Manage the fiscal operation of the Ticket Office, including: Reviewing the ticket operations to ensure ticket revenue is accurate; Liaison to Spectra Venue or other outside management for the Ryan Center.

Monitor the athletics grants-in-aid and letters of intent program.

Oversee Human Resources/Payroll functions for the Athletic Department, including State, internal, student and Alumni payrolls.

Monitor and provide information for fundraising accounts in cooperation with the Alumni Association.

Manage and supervise the equipment room operations, implementing procedures and controls to satisfactorily meet internal controls over the athletic equipment.

Develop and implement systems, policy, procedures and controls to support the Athletic Department’s financial operations. Attend University Controller’s senior management staff meetings as requested.

Develop and manage policy for billing and collections procedures within the Athletic Department.

Serve as liaison to the Office of Information Technology Services, Controller’s Office, Budget Office, Office of Human Resources, Alumni Association, Risk Management, audit staff and other associates in the Athletic Office.

Sport Administrator for various programs assigned by Director of Athletics. Serve as liaison with the Dean of Students office regarding all student athlete code of conduct issues. Serve as liaison with Human Resources and/or outside investigators on any student athlete or employee complaints made against staff and coaches.

OTHER DUTIES AND RESPONSIBILITIES:

Within area of responsibility, oversee adherence to rules, regulations and procedures mandated and/or recommended by the NCAA and the University.

Represent the University at all appropriate conferences, A-1O, NCAA, and professional meetings.

Perform other duties as required.

LICENSES, TOOLS AND EQUIPMENT:

CMA, CPA preferred; personal computers, printers; Microsoft Office and database management software.

Required Qualifications

REQUIRED:

1. Bachelor’s degree in accounting, business administration, finance or related field.

2. Minimum five years of experience in managing a complex accounting and business management operation.

3. Demonstrated experience in budgeting and expense analysis.

4. Demonstrated strong interpersonal and verbal communication skills.

5. Demonstrated proficiency in written communications skills.

6. Demonstrated supervisory skills.

7. Demonstrated Microsoft Office Suite computer skills.

8. Demonstrated experience in database management and word processing software.

9. Demonstrated ability to work with diverse groups/populations.

Preferred Qualifications

PREFERRED:

1. Minimum five years of experience in managing a complex accounting and business management operation in
Division 1 Athletics Program or Professional sport franchise.

ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES.

Environmental Conditions

This position is not substantially exposed to adverse environmental conditions.

Posting Date 10/26/2017
Closing Date
Special Instructions to Applicants

Please attach the following 2 (PDF) documents to your online Employment Application: (1) Cover letter and (2) Resume which should include the names and contact information of three professional references.

Quicklink for Posting http://jobs.uri.edu/postings/2826

Applicant Documents

Required Documents
  1. Cover Letter/Letter of Application
  2. Resume
Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a Bachelor’s degree in accounting, business administration, finance or related field?
    • Yes
    • No
  2. * Minimum five years of experience in managing a complex accounting and business management operation.
    • Yes
    • No
  3. * Do you have demonstrated experience in budgeting and expense analysis?
    • Yes
    • No
  4. * Do you have demonstrated strong interpersonal and verbal communication skills?
    • Yes
    • No
  5. * Do you have demonstrated proficiency in written communications skills?
    • Yes
    • No
  6. * Do you have demonstrated supervisory skills?
    • Yes
    • No
  7. * Do you have demonstrated Microsoft Office Suite computer skills?
    • Yes
    • No
  8. * Do you have demonstrated experience in database management and word processing software?
    • Yes
    • No
  9. * Do you have demonstrated ability to work with diverse groups/populations?
    • Yes
    • No
  10. How did you hear about this employment opportunity?
    • Public Job Posting
    • Internal Job Posting
    • Agency Referral
    • Advertisement/Publication
    • Personal Referral
    • Website
    • Other